Windsor Athletic Booster Club By-Laws
The name of the organization shall be Windsor Athletic Booster Club.
The purpose of the organization is to promote school spirit through all athletic programs of the
Middle and Senior High schools.
A. Eligibility-Any interested persons whose goals are to encourage and help promote Middle
and Senior High school activities.
B. Only active voting age members in good standing shall be allowed to vote.
1. Requirements for active members shall be attending 5 regular meetings per calendar
2. Volunteer and work minimum of 3 concession stand shifts per school year.
A. All monies received shall be deposited in First State Community Bank under the name of
Windsor Athletic Booster Club, with up to four names appearing on the account. Two of
those names must be the President and Treasurer. All checks must have the signature of
at least two of the four persons named on the account.
B. The Board of directors has the authority to approve expenditures, not to exceed $500.00,
without a vote from the membership. These expenditures would be for emergency
situations that occur between regularly scheduled meetings. A simple majority of the
Board of Directors(4) would be required for approval.
A. Board of Directors:
A Board of Directors consisting of the Officers and Trustees of the organization will govern
the Booster Club.
Officers: The officers of the Booster Club shall be a:
Up to Six Trustees shall serve on the Board in addition to the officers. These Trustees shall
include Concession Coordinator, Spirit Coordinator and Supply Coordinator.
C. The Offices and Trustees shall be voted into said offices at the regular May meeting and
serve until the end of the next school year.
D. Vacancies created in office by written resignation, withdrawal or death of an officer or
trustees during their term of office shall be filled by appointment of the officer or trustee
with a majority of the votes cast.
The officers and trustees of the Booster Club shall be elected as follows:
Any eligible member can be nominated from the floor at the May meeting of the school year
and then must receive the majority of votes cast.
Duties of Officers:
President: It shall be the duty of the President to preside at all Booster Club meetings, to
observe and enforce all provisions of the by-laws of the Booster Club, to make such orders as
are necessary for the proper administration of the affairs of the Booster Club; to call such
meetings of the officers and trustees as may be necessary, seeking counsel of said officers; also,
to appoint chairmen of committees to serve Booster Club.
Vice President: It shall be the duty of the Vice President to, in the event of the vacancy of the
President, assumes the duties thereof. He or She will also perform such other duties assigned
to him or her by the President or Board of Directors.
Secretary: It shall be the duty of the Secretary to keep a full record of all proceedings of the
Booster Club meetings and to notify all members of any special meetings. He or she shall see
that the minutes and all other records of the Booster Club are properly maintained and
Treasurer: It shall be the duty of the Treasurer to keep the financial account of the Booster
Club, to receive all monies due to Booster Club from any and all sources, entering same in the
account book, to report how said monies were received or spent; to deposit all monies in said
bank in the name of Windsor Athletic Booster Club and, to submit a report either verbal or
written of incoming and outgoing funds at each general meeting. Upon election of new
Treasurer at the school year
’s end, he or she shall turn over all monies, books, papers and all
other property belonging to Booster Club.
Trustees It shall be the duty of the Trustees to serve as advisors to the officers of the Booster
Club and perform such duties as may be requested by the officers or required by the By-Laws.
It shall also be the duty of the Trustees to make a special effort to attend the Booster meetings,
general and special.
The Board of Directors shall be responsible for verification of the accounts at least annually.
A. Windsor Athletic Booster Club shall meet regularly on the second Wednesday of each
month, unless a holiday or special function at school will be on said date. The meeting
will then be held on the next available Wednesday or other mutually agreed upon date.
B. The meetings shall be held at the Windsor High School Commons area at 7:00 p.m.
C. The President, as required, may call special meetings.
Fundraising: The method of selecting the various projects, which the Booster Club may wish to
pursue is as follows:
A. Any member of the Club at any regular meeting may make suggestions or special
meetings called by President, majority rules.
These By-Laws may be amended as follows:
A. The Board of Directors may recommend an amendment at any regular or special
meeting. The membership must approve the amendment by a simple majority vote.
B. Any member, without Board approval, may recommend an amendment at the regular
May meeting. The membership present must approve the amendment by a simple
Amended May 9, 2013